September 19, 2022 City Council Minutes

The Waukon City Council met in regular session on September 19, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pro Tem Kevin Johnson presided with Mayor Pat Stone attending via zoom. Council members present: Kevin Johnson, John Lydon, Arvid Hatlan (zoom), Andy Sires and Steve Wiedner.  Council members absent: None. Others present: City Manager Gary Boden; Police Chief Paul Wagner; Water & Sewer Superintendent Jim Cooper; Assistant City Attorney Kevin Stinn; Street Superintendent Keith Burrett; Park, Rec & Wellness Director Jeremy Strub; Finance Director Lana Snitker; Standard- Joe Moses; Fehr Graham – Lyle TeKippe and Sam Ertl; and citizens.

The Mayor Pro Tem called the meeting to order.  It was noted that the Approval of the Annual Financial Report should reflect for FYE June 30, 2022.  Council Member Hatlan asked what the street closure on 3rd Ave. NW was regarding with Mayor Stone explaining the request from owner.

Moved by: Lydon | Seconded by: Wiedner

To approve the consent agenda with the change.

  • Agenda
  • Minutes of September 6, 2022 regular session
  • Resolution – Agreeing to the transfer of $5,192.75 from the Sewer Fund to the Water Resource Restoration Fund for engineering costs for the Water Resource Restoration Sponsored Project.  The Clerk assigned number 22-147 to the resolution.
  • Resolution – Approving Wire Transfer Services Agreement with Luana Savings Bank. The Clerk assigned number 22-148 to the resolution.
  • Resolution – Agreeing to the transfer of $1,300 from the General Fund to the CDBG Housing Rehab Fund for temporary relocation reimbursement for Owner-Occupied Housing Rehabilitation Program, with the understanding that, when reimbursements are received through the Community Development Block Grant the amount will be paid back to the General Fund. The Clerk assigned number 22-149 to the resolution.
  • Resolution – Agreeing to the transfer of $100,000 from the Water Fund to the Water Resource Restoration Fund for contract costs for the Water Resource Restoration Sponsored Project, with the understanding that, when reimbursement is received from the Urban Water Quality Initiative, the amount will be paid back to the Water Fund.  The Clerk assigned number 22-150 to the resolution.
  • Resolution – Agreeing to the transfer of $72,477.53 from the American Rescue Plan Fund to the City Hall Roof & Repairs Fund for city hall repairs project. The Clerk assigned number 22-151 to the resolution.
  • Approval of Cassie Cahoon’s 5-year term renewal on the Planning & Zoning commission.
  • Approval of Temporary Relocation Voucher for $500- CDBG Housing Program- Vonderohe
  • Approval of Annual Financial Report for FYE June 30, 2022
  • Approval of temporary road blockage on 3rd Ave. NW on October 1st from 8AM – 4PM for an estate sale.
  • Approval of Change Order #1 for 2022 Street Improvements Project
  • Approval of Pay estimate #3 to Ethan Keohn Construction for $84,746.05 for 2022 Street Improvements Project
  • Approval of Pay estimate #1 to Skyline Construction for $86,356.66 for Storm Water Quality Improvements, Contract B.
  • Approval of change order #2 for Storm Water Quality Improvements, Contract A
  • Approval of Pay estimate #3 to Aaron Crane Construction LLC for $174,839.52 for Storm Water Quality Improvements, Contract A.
  • Approval of claims

Yes: Lydon, Johnson, Hatlan, Wiedner, Sires | No:  0

The Mayor declared the motion carried.

 

Under Public Comments: None

 

Under Department Reports: Police Chief Wagner noted they will be installing the signal side arm sensors on their firearm holsters which is the final piece of the Taser and Axon purchase. He also noted they met with the schools, sheriff’s office and other police departments in the County regarding State frequency with law enforcement for emergencies. Street Superintendent Keith Burrett stated they finished painting for the season.  They are hoping to be done patching in a couple of weeks and will start trimming trees. Council Member Hatlan asked about patching an area previously discussed at the August 15th council meeting, with City Manager Boden noting he takes responsibility for not getting in touch with the blacktopping company before they left town. Water & Sewer Superintendent Jim Cooper noted they are starting maintenance on the motors and gearboxes. Park, Rec & Wellness Director Jeremy Strub briefed that they started youth sports last week.  City Finance Director Lana Snitker noted some money has been moved to Luana Savings Bank and we have long-term CDs there too.

 

Assistant City Attorney Stinn noted that Attorney Swartz will be out for 6-8 weeks so anyone with questions should contact him or Luke.

 

City Manager Gary Boden mentioned he was contacted by Hollee McCormick regarding the Fiber Optic Project and that the trenching will start next week on the West side of town. He talked about the sidewalk project on 8th Street NW and bidding that as an option due to funding.  Sam Ertl with Fehr Graham asked for clarification on size of sidewalk to be bid out with the council wanting 5’.

 

Mayor Pro Tem Johnson read the VFW Buddy Poppy Proclamation requesting citizen support with donations for Buddy Poppies on Friday, October 7th.

 

The Mayor Pro Tem announced that this was the time and place for the public hearing on proposing disposition of real property interest – West Side Development Lot 2 in Lot 2. The Clerk announced there were no oral or written comments received.  The Mayor Pro Tem declared the hearing closed.

 

Moved by: Hatlan | Seconded by: Lydon

To approve the resolution approving and direction the conveyance of interest in real property – West Side Development Lot 2 in Lot 2 to Shauna Johnsen for $25,000.

Yes: Hatlan, Johnson, Lydon, Sires, Wiedner | No: 0

The Mayor Pro Tem declared the resolution passed.  The Clerk assigned number 22-152 to the resolution.

 

Moved by: Hatlan | Seconded by: Lydon

To approve the second reading of the ordinance amending the code of ordinances by changing where a permit for displaying merchandise on sidewalks can be obtained, to being done by the City staff.

Yes: Hatlan, Johnson, Lydon, Sires, Wiedner | No: 0

The Mayor Pro Tem declared the motion carried.

 

City Clerk Snitker discussed the Merchandise Display Policy and noted the sidewalk size varies in the business district and how council prefers to address that in the policy while allowing for ADA.  Mayor Stone suggested noting businesses have to leave 3-foot space for ADA access. Council asked to have the policy placed on the next agenda for more review.

No action taken.

 

City Manager Boden discussed two estimates that were received for work at the City Hall north entrance. Council Member Hatlan noted he would like to have the whole project done underneath a general contractor.

Moved by: Lydon | Seconded by: Wiedner

To approve the estimate from Sweeney Builders, Inc. for $56,272 and for them be the general contractor and get subcontractors for the doors and electrical work.

Yes: 5 | No: 0

The Mayor Pro Tem declared the motion carried.

 

Water & Sewer Superintendent Cooper noted the engineers confirmed remaining punch list items on the Wastewater Treatment Plant Project which they stated are warranty items and that they are comfortable with signing off on the project.

Moved by: Hatlan | Seconded by: Lydon

To hold the final pay estimate for the Wastewater Treatment Plant Project until the punch list items have been completed.

Yes: 5 | No: 0

The Mayor Pro Tem declared the motion carried.

 

Park, Rec & Wellness Director Strub discussed the deterioration of the park and rec vehicles.  Council Member Hatlan discussed his thoughts on the park and rec getting a new vehicle in the future.

Moved by: Hatlan | Seconded by: Wiedner

To give direction for Gary to move forward with looking for a good used half ton pickup to purchase.

Yes: 5 | No: 0

The Mayor Pro Tem declared the motion carried.

 

Moved by: Lydon | Seconded by: Sires

To enter into closed session per Iowa Code Chapter 21.5 (1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.  Roll call was taken: Hatlan, Johnson, Lydon, Sires, Wiedner

 

Moved by: Lydon | Seconded by: Wiedner

To exit closed session

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.

 

Moved by: Lydon | Seconded by: Sires

To enter into closed session per Iowa Code Chapter 21.5 (1)(i) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation.

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.  Roll call was taken: Hatlan, Johnson, Lydon, Sires, Wiedner

 

Moved by: Sires | Seconded by: Wiedner

To exit closed session

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.

 

Moved by: Lydon | Seconded by: Wiedner

To enter into closed session per Iowa Code Chapter 21.5 (1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property. (x3)

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.  Roll call was taken: Hatlan, Johnson, Lydon, Sires, Wiedner

 

Moved by: Lydon | Seconded by: Wiedner

To exit closed session

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.

 

Moved by:  Lydon | Seconded by: Wiedner

To enter into open session.

Yes:  Hatlan, Johnson, Lydon, Sires, Wiedner | No:  0

The Mayor Pro Tem declared the motion carried.

 

Moved by: Lydon | Seconded by: Wiedner

To adjourn.

Yes: 5 | No: 0

The Mayor declared the motion carried.

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