May 2, 2022 City Council Minutes

COUNCIL ROOM

The Waukon City Council met in regular session on May 2, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pat Stone presided. Council members present: Andy Sires, Kevin Johnson, John Lydon, Arvid Hatlan and Steve Wiedner. Council members absent: None. Others present: City Manager Gary Boden; Police Chief Paul Wagner; Park, Recreation & Wellness Director Jeremy Strub; Water & Sewer Superintendent Jim Cooper; Street Superintendent Keith Burrett; Assistant City Attorney Kevin Stinn; Standard- Joe Moses; Fehr Graham – Lyle Tekippe & Paige Pierce; Hacker Nelson – Jenny Hennessy; Bieber Insurance – Jim Bieber; Piper Sandler – Travis Squires; Askew Scientific Consulting – Ed Askew; Walk-On Waukon – Brooke Troendle and citizens.

The Mayor called the meeting to order.
Moved by: Lydon | Seconded by: Johnson
To approve the consent agenda.

  • Agenda
  • Minutes of April 18, 2022 regular session
  • Approving appointment of additional Assistant City Attorney Luke Meinholz
  • Approval of public hearing on RAGBRAI Ordinance to be scheduled for May 16, 2022 at 7PM.
  • Approval of Class C Beer Permit (BC) with Class B Native Wine Permit and Sunday Sales for Kwik Trip, Inc. dba Kwik Star #823, 101 Rossville Rd.
  • Approval of Class E Liquor License (LE) with Class B Wine Permit (Carryout Wine-Includes Native Wine), Class C Beer Permit (Carryout Beer) and Sunday Sales for Casey’s Marketing Company dba Casey’s General Store #1997, 516 Rossville Rd.
  • Approval of update of ownership Casey’s Marketing Company dba Casey’s General Store #1997, 516 Rossville Rd.
  • Resolution – Approving contract and performance and payment bonds for the 2022 Street Improvements Project.  The Clerk assigned number 22-60 to the resolution.
  • Resolution – Proposing disposition of interest in real property by the City of Waukon, Iowa – Airplane Hangar. The Clerk assigned number 22-61 to the resolution.
  • Resolution – Proposing disposition of interest in real property by the City of Waukon, Iowa – 520 W Main St. & 4 6th St. SW. The Clerk assigned number 22-62 to the resolution.
  • Resolution – agreeing to the transfer of $9,219.81 from the Wellness Center Operating Fund to the General Fund for the Wellness Center employee share – reimbursement for April, 2022 payroll salaries. The Clerk assigned number 22-63 to the resolution.
  • Resolution – agreeing to the transfer of $53,260.56 from the Sewer Revenue Fund to the Sewer Revenue Bond Sinking Fund for the principal/interest payment on the Sewer Revenue Bond, Series 2019 ($43,598.08) and Series 2021-$1M ($5,124.36) and Series 2021-$750K ($4,538.12). The Clerk assigned number 22-64 to the resolution.
  • Approval of Claims

Yes: Wiedner, Johnson, Sires, Lydon, Hatlan | No: 0
The Mayor declared the motion carried.

Under Public Comments: none

Under Department Reports: Water & Sewer Superintendent Jim Cooper briefed they will be flushing hydrants starting tomorrow. Park, Rec & Wellness Director Jeremy Strub mentioned this week the water will be turned on for the pool to get ready for the season. Police Chief Paul Wagner noted that officers are attending a free search and seizure training and they will be starting to work on nuisance abatements for junk vehicles. Street Superintendent Keith Burrett noted the street sweeper is currently being repaired and that the truck they ordered will be higher in cost due to it being a 2023 model instead of the initially quoted 2022.

Assistant City Attorney Stinn introduced the newly appointed assistant city attorney Luke Meinholz.

The Mayor noted the city is still looking for volunteers for RAGBRAI.

The Mayor announced that this was the time and place for the public hearing on proposed contract documents and estimated costs for improvements for storm water quality improvements project.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

Paige Pierce with Fehr Graham summarized the Storm Water Quality Improvements project and the bids that were received.
Moved by: Lydon | Seconded by: Wiedner
Finally approving and confirming plans, specifications and form of contract and awarding contract for Storm Water Quality Improvements project.
Yes: Johnson, Wiedner, Sires, Lydon, Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-65 to the resolution.

Travis Squires with Piper Sandler discussed the bids for the General Obligation Bond.  He recommended the council allow the City Manager and Finance Director to negotiate terms within certain bid parameters setting a not to exceed rate of 2.76% and work on negotiating from there.
Moved by: Lydon | Seconded by: Wiedner
To allow the City Manager and Finance Director to negotiate terms regarding the private placement of General Obligation Purpose Bonds, Series 2022 within certain bid parameters setting a not to exceed rate of 2.76% and allow them to accept a proposal on behalf of the council.
Yes: Johnson, Wiedner, Sires, Lydon, Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-66 to the resolution.

Ed Askew with Askew Scientific Consulting discussed the updates on the Industrial and Commercial Pretreatment Manual and the need to update the City Code Ordinance to list to follow the manual.
Moved by: Wiedner | Seconded by: Lydon
To approve the Industrial and Commercial Pretreatment Manual.
Yes: 5 | No: 0
The Mayor declared the motion carried.

Jenny Hennessey with Hacker Nelson reviewed the June 30, 2021 City Audit and noted that page 4 is a good summary for council to read through.
Moved by: Lydon | Seconded by: Johnson
To approve the June 30, 2021 City Audit.
Yes: 5 | No: 0
The Mayor declared the motion carried.

Jim Bieber with Jim Bieber Insurance gave a summary of the insurance policy and noted some reasons for the cost increase.
Moved by: Lydon | Seconded by: Wiedner
To approve the insurance renewal.
Yes: 5 | No: 0
The Mayor declared the motion carried.

City Manager Boden noted that the city did not receive the Wellmark Grant for assistance with the 7th Ave. SE and 4th St. SE sidewalk project. Brooke Troendle with Waukon-On Waukon discussed some funding they had available for that project.
Moved by: Hatlan | Seconded by: Wiedner
To table the project but leave the money already marked for it in place to move forward with the project in the future.
Yes: 5 | No: 0
The Mayor declared the motion carried.

City Clerk Snitker discussed two quotes from Tyler Software for updates.  One quote was for a software update that would be needed to interface with the new Badger water meters and the other was for the option to allow residents to pay online.
Moved by: Hatlan | Seconded by: Lydon
To approve the software update quote but wait on approval of the online payment quote so the City Clerk can research Credit Card options.
Yes: 5 | No: 0
The Mayor declared the motion carried.

Assistant City Attorney Stinn discussed a letter the city received regarding a tobacco retailer sale to minor check failure. Moved by: Hatlan | Seconded by: Lydon
To allow the Iowa Attorney General to handle the violation.
Yes: 5 | No: 0
The Mayor declared the motion carried.

City Manager Boden spoke on estimates received for work at the airport which included a new electrical service quote and three quotes received for asphalt maintenance.
Moved by: Hatlan | Seconded by: Lydon
To approve the new electrical service quote with Blake Electric for $9,023.66 and to request the low bidder for the asphalt maintenance to provide a more detailed quote and bring that back to council for approval at the next meeting.
Yes: 5 | No: 0
The Mayor declared the motion carried.

Police Chief Wagner discussed details involved for a contract with Taser & Axon Body Cameras and the total savings.
Moved by: Hatlan | Seconded by: Sires
To approve entering into a 5-year contract with Taser & Axon Body Cameras for a yearly payment plan of $15,799.66 the first year and $15,799.64 the remaining years for a total of $78,998.22.
Yes: 5 | No: 0
The Mayor declared the motion carried.

City Manager Boden discussed updating the City Code of Ordinances and asked council about setting up a committee to go through Ordinances that need to be reviewed. The committee was set up with members Gary Boden, Sarah Snitker, Steve Wiedner and John Lydon.
No action taken.

Moved by: Hatlan | Seconded by: Sires
To adjourn.
Yes: 5 | No:  0
The Mayor declared the motion carried.

Payment of Claims PDF
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