March 21, 2022 City Council Minutes

COUNCIL ROOM

The Waukon City Council met in regular session on March 21, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pat Stone presided. Council members present: Andy Sires (by zoom), Kevin Johnson, Arvid Hatlan and Steve Wiedner. Council members absent: John Lydon. Others present: City Manager Gary Boden; Police Chief Paul Wagner; Park, Recreation & Wellness Director Jeremy Strub; Water & Sewer Superintendent Jim Cooper; Street Superintendent Keith Burrett; Assistant City Attorney Kevin Stinn; Standard- Joe Moses; Fehr Graham – Paige Pierce; Veteran’s Memorial Hospital – Michael Coyle; and citizens.

The Mayor called the meeting to order.
Moved by: Hatlan | Seconded by: Johnson
To approve the consent agenda.

  • Agenda
  • Minutes of March 7, 2022 regular session
  • Approval of Update to Policy of Direct Deposit of Employee’s Wages Info
  • Approval of City Clean Up Day for May 7th
  • Approval of Class E Liquor License (LE) with Class B Wine Permit (Carryout Wine-Includes Native Wine) and with Class C Beer Permit (Carryout Beer) and with Sunday Sales for Hy-Vee, Inc. d/b/a Hy-Vee Waukon Dollar Fresh, 819 11th Avenue SW.
  • Approval of Class C Liquor License (LC) Commercial with Outdoor Service and Sunday Sales for Waukon Golf & Country Club, Inc. dba Waukon Golf & Country Club, 308 1st Street SE.
  • Resolution – Authorizing Internal Advance to Tax Increment Subfund not to exceed $315.  The Clerk assigned number 22-33 to the resolution.
  • Resolution –Agreeing to transfer twenty-five percent of the total ($18,776.77) (Hotel/Motel money received in March, 2022 and deposited in the General Fund) from the General Fund to the Hotel/Motel Fund (Tourism/Economic Development) Fund in the amount of $4,694.19. The Clerk assigned number 22-34 to the resolution.
  • Resolution – Agreeing to the transfer of $177,348.57 from the Economic Development Special Account Fund and $3,851.43 from the West Side Development Subfund for a total transfer of $181,200 to the Pladsen Property Project fund to fund the Pladsen Property Project. The Clerk assigned number 22-35 to the resolution.
  • Resolution – Agreeing to the transfer of $5,500 from the Sewer Fund to the Water Resource Restoration Fund for engineering costs for the Water Resource Restoration Sponsored Project, with the understanding that, when reimbursements are received through the Clean Water State Revolving Fund the amount will be paid back to the Sewer Fund. The Clerk assigned number 22-36 to the resolution.
  • Resolution – Agreeing to the transfer of $3,418.25 from the WWTP Construction Fund to the Sewer Plant Improvement Fund for engineering costs for the Wastewater Treatment Plant Project. The Clerk assigned number 22-37 to the resolution.
  • Approval of Claims

Yes: Wiedner, Johnson, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.

Under Public Comments: none

Under Department Reports: Water & Sewer Superintendent Jim Cooper briefed there was a water main break last week and there is a leaky fire hydrant near the high school that needs to be fixed. Cooper also mentioned there should be a firm quote to present at the next council meeting regarding the water meter project. Park, Rec & Wellness Director Jeremy Strub mentioned there is a shortage of softball and baseball coaches as well as being very short on certified lifeguards for the summer. Police Chief Paul Wagner did not have any items to report. Street Superintendent Keith Burrett noted they have started sweeping the streets and hope to patch roads if the weather is nice.

Assistant City Attorney Stinn noted that he did not have a chance to finalize the Industrial User Manual for the council at this meeting but hopes to have it ready for next meeting.

City Manager Boden mentioned he would like to have the town hall meeting moved back by two weeks so that there could be invitations sent out and asked council to provide him names of anyone they might want invites sent to.

The Mayor nor council members had anything to report.

Moved by: Hatlan | Seconded by: Wiedner
To approve detailed plans, and specifications, notice of hearing, notice to bidders and form of contract for 2022 Street Improvements Project. Public hearing scheduled for April 4, 2022 at 7 PM.
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-38 to the resolution.

Paige Pierce with Fehr Graham informed the council that the City was awarded the two additional grants for the Storm Water Quality Improvements Project. She provided an anticipated timeline of when the projects will go out for bid.
No action taken.

Michael Coyle, Chief Executive at VMH, informed the council that the hospital board filed to move from a City to County hospital. There will need to be signatures for petition and they plan to have lots of community forums to get information to the public.
No action taken.

City Manager Boden noted that Waukon was selected for a RAGBRAI Pass Thru Town. City Clerk Snitker mentioned that we do not have much information right now but that will be forth coming and there will be a meeting coming up for the RAGBRAI chairs to attend.
No action taken.

City Manager Boden mentioned we are working with a firm to update the city code of ordinances. Council members were encouraged to look through ordinances to see if there are any they want addressed for changes.
No action taken.

Discussion on Industrial User Manual will be on next council meeting agenda.
No action taken.

Moved by: Wiedner | Seconded by: Hatlan
To enter into closed session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation- exempt from Iowa open meeting law by Iowa Code Chapter 21.5 (1) (c)
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.  Roll call was taken: Sires, Johnson, Wiedner, Hatlan

Moved by: Hatlan | Seconded by: Wiedner
To exit closed session
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.

Moved by: Hatlan | Seconded by: Wiedner
To enter into open session.
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.

Moved by: Hatlan | Seconded by: Johnson
To enter into closed session per Iowa Code Chapter 21.5 (1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.  Roll call was taken: Sires, Johnson, Wiedner, Hatlan

Moved by: Hatlan | Seconded by: Wiedner
To exit closed session
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.

Moved by:  Hatlan | Seconded by: Wiedner
To enter into open session.
Yes:  Johnson, Wiedner, Sires, Hatlan | Absent: Lydon | No:  0
The Mayor declared the motion carried.  No action following closed session.

Moved by: Hatlan                                                               Seconded by: Wiedner
To adjourn.
Yes:  4 | Absent: 1 | No:  0
The Mayor declared the motion carried.

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