June 6, 2022 City Council Minutes

COUNCIL ROOM

The Waukon City Council met in regular session on June 6, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pat Stone presided. Council members present: Kevin Johnson, John Lydon, Arvid Hatlan, Andy Sires and Steve Wiedner. Council members absent: None. Others present: City Manager Gary Boden; Finance Director Lana Snitker; Police Chief Paul Wagner; Park, Recreation & Wellness Director Jeremy Strub; Water & Sewer Superintendent Jim Cooper; Street Superintendent Keith Burrett; Assistant City Attorney Kevin Stinn; Standard- Joe Moses; Fehr Graham – Lyle Tekippe & Sam Ertl; and citizens.

The Mayor called the meeting to order. Hatlan requested the Resolution for approving the Employee Policy Handbook be pulled from the consent agenda for discussion under considerations/request for direction.

Moved by: Lydon | Seconded by: Wiedner

To approve the consent agenda.

Agenda

Minutes of May 16, 2022 regular session

Approval for cigarette permits for the following entities: Casey’s Marketing Company d/b/a Casey’s General Store #1997 – 516 Rossville Rd; Dolgencorp, LLC d/b/a Dollar General Store #7229 – 805 11th Ave SW; Dietrich Enterprise, LLC. d/b/a Double “D” Liquor Store – 618 Rossville Rd; Fareway Stores, Inc. #062 – 777 11th Ave SW; Quillin’s Iowa, Inc. d/b/a Huba Huba – 9 9th St SW; Hy-vee, Inc. d/b/a Hy-Vee Dollar Fresh – 819 11th Ave SW; Kwik Trip, Inc. d/b/a Kwik Star #823 – 101 Rossville Rd; Quillin’s Iowa, Inc. d/b/a Quillin’s Food Ranch – 9 9th St SW

Approval of Board Terms: Airport- Skip Loebig, 5-yr renewal & Library – Ann Hagensick, Kate Wooden and Neal Daley for 6-yr renewal

Resolution – Agreeing to close the extension of Highway IA 76 and Iowa 9 from 610 Rossville Road (Hwy 9 & 76) to West Main (IA 76) turning left going to 6th Street NW turning right going to 3rd Ave. NW crossing IA 76 North to High School for the period beginning at 2:00 PM and ending at 3:15 PM on September 23, 2022 for the Allamakee CSD/Waukon High School Homecoming Parade. The Clerk assigned number 22-78 to the resolution.

Resolution – Approving contract and performance and payment bonds for the Storm Water Quality Improvements Project – Contract B to Skyline Construction for $341,901.75.  The Clerk assigned number 22-79 to the resolution.

Resolution – Approving contract and performance and payment bonds for the Storm Water Quality Improvements Project – Contract C to Riehm Construction for $102,860.40.  The Clerk assigned number 22-80 to the resolution.

Resolution – Approving the amended budget for Veteran’s Memorial Hospital for the Fiscal Year Ending June 30, 2022. The Clerk assigned number 22-81 to the resolution.

Resolution – Agreeing to the transfer of $10,452.76 from the Wellness Center Operating Fund to the General Fund for the Wellness Center employee share-reimbursement for the May, 2022 payroll salaries. The Clerk assigned number 220-82 to the resolution.

Resolution – Authorizing internal advance to tax increment sub fund not to exceed $99. The Clerk assigned number 22-83 to the resolution.

Resolution – Agreeing to the transfer of $34,875 from the Airport Project Fund and $20,125 from the American Rescue Plan Fund for a total transfer of $55,000 to the Capital Project – Airport Improvements Fund to fund airport improvement projects (electrical upgrade, seal coating, lights). The Clerk assigned number 22-84 to the resolution.

Resolution – Agreeing to the transfer of $100 from the Sewer Fund to the Water Resource Restoration Fund for the construction permit for the Water Resource Restoration Sponsored Project, with the understanding that, when reimbursements are received through the Clean Water State Revolving Fund the amount will be paid back to the Sewer Fund. The Clerk assigned number 22-85 to the resolution.

Approval of Settlement Agreement and General Release with Aveka for $29,000

Approval of awarding the bids for 206 7th St. NW and 513 3rd Ave. SW to the Restyling Specialists for the CDBG Housing Projects.

Approval of claims

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires| No:  0

The Mayor declared the motion carried.

 

Under Public Comments: none

Under Department Reports: Park, Rec & Wellness Director Jeremy Strub mentioned the pool is open with the hours currently set for Monday – Saturday from 1-5 PM as long as there is enough staff. He noted that Kim Kraus submitted her resignation with her last day being in July; they have started advertising for her position. Police Chief Paul Wagner noted they assisted the Lansing PD office the night of Dairy Days and they are finishing up a background check on an applicant. Water & Sewer Superintendent Jim Cooper noted Tyler Thesing is now certified and they hired Brock Hatlan for summer help.  Street Superintendent Keith Burrett stated they hope to have the street sweeper back soon.

City Clerk Sarah Snitker mentioned she submitted a Giving for Good Sponsorship request with Alliant Energy and they awarded $500 towards RAGBRAI expenditures. She also asked the council’s thoughts on keeping the road open during RAGBRAI due to unknown costs regarding additional signs the city would be required to purchase and put up for the day if there were a detour.

City Manager Gary Boden discussed a timeline received from the contractor for the 2022 Street Improvements Project and the anticipation for the project to start in the next couple of weeks with a completion in August. He also noted that he intends to have a joint meeting with the Park, Rec & Wellness board with the council to discuss the chapter in the city code of ordinances regarding their commission.

 

The Mayor announced that this was the time and place for the public hearing on proposing long term lease of public property by the City for the Plaza.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

 

The Mayor announced that this was the time and place for the public hearing on changing zoning district classification from “B-2” Business to “R-3” Single Family and Two-Family Residence District for certain real estate in Waukon.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

 

Council Member Hatlan asked questions on the Plaza Agreement regarding the time of operation and length of time closed to the public.

Moved by: Lydon | Seconded by: Johnson

Approving the long-term lease of public property by the City for the Plaza.

Yes: Wiedner, Johnson, Lydon, | No:  Hatlan, Sires

The Mayor declared the resolution passed. The Clerk assigned number 22-86 to the resolution.

 

Moved by: Lydon | Seconded by: Wiedner

Approving change order #1 and approving contract and performance and payment bonds for Storm Water Quality Improvements Project A.

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the resolution passed. The Clerk assigned number 22-87 to the resolution.

 

Moved by: Lydon | Seconded by: Johnson

Approving contract and performance and payment bonds for Storm Water Quality Improvements Project Force Main Relocation.

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the resolution passed. The Clerk assigned number 22-88 to the resolution.

 

City Manager Boden discussed a recent withdrawal from the purchase offer of the C-Mart property but asked if council wanted to move forward with the zoning change due to preferences of intent for those lots.

Moved by: Wiedner | Seconded by: Lydon

To approve the first reading of the ordinance amending the code of ordinances changing zoning district classification from “B-2” Business to “R-3” Single Family and Two-Family Residence District for certain real estate in Waukon.

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the motion carried.

 

Moved by: Wiedner | Seconded by: Lydon

To waive additional readings of the ordinance amending the code of ordinances changing zoning district classification from “B-2” Business to “R-3” Single Family and Two-Family Residence District for certain real estate in Waukon

Yes: Wiedner, Johnson, Lydon, Hatlan | Absent: Sires | No:  0

The Mayor declared the motion carried.

 

Moved by: Lydon | Seconded by: Wiedner

To approve the final reading of the ordinance amending the code of ordinances changing zoning district classification from “B-2” Business to “R-3” Single Family and Two-Family Residence District for certain real estate in Waukon

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the ordinance adopted and the Clerk assigned number 816 to the ordinance.

 

Discussion was had regarding the Employee Policy Handbook with council member Hatlan addressing a few items.

Moved by: Hatlan | Seconded by Wiedner

To change the holiday pay received in Section 4.3g to list double time instead of time and one-half, for a total of three times the hourly wage rate.

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the motion carried.

 

Moved by: Hatlan

To remove the sentence under bereavement leave that allows the City Manager, upon request, to give consideration for other circumstances for bereavement leave for unrelated individuals.

The Mayor declared the motion failed due to lack of second.

 

Moved by: Hatlan | Seconded by: Lydon

To correct the typo under section 6.6a hours of work from forty (35) to thirty-five (35).

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Moved by: Hatlan | Seconded by: Wiedner

The start time listed under on-call pay item 6.9c should list 3:30 PM or end of work day.

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the motion carried.

 

Moved by: Hatlan | Seconded by: Wiedner

Under on-call pay 6.9d to have that stated that employees on standby shall be compensated at a rate of 1 hour on Friday, 2 hours on Saturday and 2 hours on Sunday for a total of 5 hours per weekend plus an additional 2 hours for a holiday.

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Hatlan also noted that the 5-year certification requirements for the Wastewater Department are not listed and thought those should be included.  Boden stated that section will be listed in a separate policy for the Wastewater Department instead of in the handbook.

 

Moved by: Lydon | Seconded by: Johnson

To Approve the City of Waukon Employee Handbook with these changes and the salary and wages for non-union employees.

Yes: Wiedner, Johnson, Lydon, Hatlan, Sires | No:  0

The Mayor declared the resolution passed.  The Clerk assigned number 22-89 to the resolution.

 

City Manager Boden discussed re-zoning 9th Street NW to “R-3” to relate to the ground behind it to the east.

Moved by: Lydon | Seconded by Johnson

To move forward with re-zoning that property.

Yes: 5 | No:  0

The Mayor declared the motion carried.

 

Moved by: Lydon | Seconded by: Hatlan

To approve the Police Officer conditional offer of employment to Kole Northland, starting June 21, 2022 at $27.53 per hour with an increase after 6 months to $28.72.

Yes: 5 | No:  0

The Mayor declared the motion carried.

 

Boden has been contacted by the County regarding reconstruction work to be done from Prairie Ave. going north and west from Route 76 at the intersection.  A portion of that is within City limits and the request would be for the City to make a contribution on that portion with an estimated cost around $17,000 – $18,000 with funding to come from the Local Option Sales Tax.

Moved by: Lydon | Seconded by: Wiedner

To approve the County’s Right of Way request and City expenditures for their portion within City limits.

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Sam Ertl with Fehr Graham discussed different options the council could take regarding the design of 4th Street NW.

Moved by: Hatlan | Seconded by: Lydon

To move forward with designs to include widening the street to 31-feet with a sidewalk on the west side.

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Moved by: Lydon | Seconded by: Hatlan

To approve the Agreement for Professional Services with Fehr Graham from 2022-2024.

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Boden discussed changes to the city insurance premium if we change our deductible amount.

Moved by: Lydon | Seconded by: Wiedner

To move forward with changing our insurance deductible to $10,000.

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Two quotes for the Street Department snow plow truck were discussed.

Moved by: Lydon | Seconded by: Wiedner

To move forward with the fabrication estimate cost of $74,105 from Truck Country

Yes: 5 | No: 0

The Mayor declared the motion carried.

 

Moved by: Hatlan | Seconded by: Lydon

To enter into closed session per Iowa Code Chapter 21.5 (1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.

Yes:  Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0

The Mayor declared the motion carried.  Roll call was taken: Sires, Johnson, Wiedner, Hatlan, Lydon

 

Moved by: Lydon | Seconded by: Sires

To exit closed session

Yes:  Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0

The Mayor declared the motion carried.

 

Moved by:  Lydon | Seconded by: Sires

To enter into open session.

Yes:  Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0

The Mayor declared the motion carried.  No action following closed session.

 

Moved by: Hatlan | Seconded by: Sires

To adjourn.

Yes: 5 | No: 0

The Mayor declared the motion carried.

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