December 19, 2022 City Council Minutes

The Waukon City Council met in regular session on December 19, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pat Stone presided. Council members present: Kevin Johnson, Arvid Hatlan and Steve Wiedner.  Council members absent: Andy Sires and John Lydon. Others present: City Manager Gary Boden; Police Chief Paul Wagner; Water & Sewer Superintendent Jim Cooper; Street Superintendent Keith Burrett; Assistant City Attorney Luke Meinholz; Park, Standard- Joe Moses; Fehr Graham –Sam Ertl; VMH – Michael Coyle and citizens.

The Mayor called the meeting to order.

Moved by: Wiedner | Seconded by: Johnson

To approve the consent agenda.

  • Agenda
  • Minutes of December 5, 2022 regular session
  • Approving Class E liquor License (LE) with Class B Wine Permit (carryout wine-includes native wine) Class C Beer Permit (carryout beer), and Sunday Sales for Dietrich Enterprise, LLC d/b/a Double D Liquor Store, 619 Rossville Rd.
  • Approval of variance request at 404 3rd Ave. SW
  • Resolution – Closing the FYE 2021-2022 Street Improvement Capital Project Fund.  The Clerk assigned number 22-191 to the resolution.
  • Resolution – Authorizing Internal Advance to Tax Increment Subfund not to exceed $66.00. The Clerk assigned number 22-192 to the resolution.
  • Resolution – Establishing the City Façade Improvement Fund. The Clerk assigned number 22-193 to the resolution.
  • Resolution – Establishing the 7th Ave. Water Main Replacement Fund. The Clerk assigned number 22-194 to the resolution.
  • Resolution – Establishing the Rossville Rd. Storm Sewer Fund. The Clerk assigned number 22-195 to the resolution.
  • Resolution – Establishing the 9 & 11 Allamakee St. Fund. The Clerk assigned number 22-196 to the resolution.
  • Resolution – Agreeing to the transfer of $1,582.35 from the Park Maintenance – General Sub Fund to the General Fund for the storm damage clean up salaries and employer portion of benefits reimbursement for August 11, 2022 payroll. The Clerk assigned number 22-197 to the resolution.
  • Resolution – Agreeing to the transfer of $100,000 from the American Rescue Plan Fund to the 1st to 1st Storm Sewer Fund for storm sewer improvement project. The Clerk assigned number 22-198 to the resolution.
  • Resolution – Agreeing to the transfer of $125,000 from the General Fund to the 1st to 1st Storm Sewer Fund to fund correction of storm sewer improvement transfers. The Clerk assigned number 22-199 to the resolution.
  • Resolution – Agreeing to transfer twenty-five percent of the total ($18,324.32) (Hotel/Motel money received in November, 2022 and deposited into the General Fund) from the General Fund to the Hotel/Motel (Tourism/Economic Development) Fund in the amount of $4,581.08. The Clerk assigned number 22-200 to the resolution.
  • Resolution – Agreeing to the transfer of $150,000 from the 700 Block West Street Reconstruction Fund to the Pladsen Property Project Fund to fund the Pladsen Property Project. The Clerk assigned number 22-201 to the resolution.
  • Resolution – Agreeing to the transfer of $2,034.50 from the WWTP Construction Fund to the Sewer Plant Improvement Fund for engineering costs for the Wastewater Treatment Plant Project. The Clerk assigned number 22-202 to the resolution.
  • Resolution – Agreeing to the transfer of $1,948 from the Sewer Fund to the Water Resource Restoration Fund for engineering costs for the Water Resource Restoration Sponsored Project. The Clerk assigned number 22-203 to the resolution.
  • Resolution – Agreeing to the transfer of $41,900 back to the General Fund from the CDBG Housing Rehab Fund for reimbursement per original resolution numbers 22-149, 22-153 and 22-179. The Clerk assigned number 22-204 to the resolution.
  • Approval of Board Renewal for Carter Clark, 5-year term, Board of Adjustments
  • Approval of the City of Waukon Investment Policy
  • Approval of DOT Row Application – Rossville Rd.
  • Approval of DOT Row Application – Pladsen Addition Proposed Storm Sewer
  • Approval to establish a safe deposit box at Kerndt Brothers Savings Bank in Waukon, IA. One Signature is required – Rita Swenson and Lana Snitker are authorized to sign on the box.
  • Approval of $3,827 contribution to Northeast Iowa Community Action.
  • Approval of claims

 

Yes: Johnson, Hatlan, Wiedner | Absent: | Sires, Lydon | No:  0

The Mayor declared the motion carried.

 

Under Public Comments: No comments

 

Under Department Reports: Library Director Cate St. Clair noted they have an empty board seat that they plan to appoint at the next meeting.  She also noted that Amazon will no longer allow them to do 30-day invoice payments so she will discuss with the City regarding purchasing through them. Water & Sewer Superintendent Jim Cooper noted they have been having an issue with the press at the plant that will need to have warranty work done to fix and gave updates on the water meter replacement project. Street Superintendent Keith Burrett noted that the new dump truck is anticipated to be here next week.  Police Chief Paul Wagner commented that they have been doing applicant testing and hope to have a recommendation for an officer at the next meeting.  Fehr Graham Engineer Sam Ertl noted that they have gotten about a third of the easements back for the 4th Street project.

 

City Clerk Snitker noted the administrators for the CDBG Housing Rehab program put in a time extension request until July to finish the last two projects. The pre-application for the Theater CAT grant was submitted last week and Sweeney Builder’s contacted today to mention they hope to have some days next week to work on the City Hall entrance.

 

City Manager Boden mentioned that City Hall will be closed this Friday, next Monday and January 2nd for the holidays. The next meeting will be January 9th.

 

Assistant City Attorney Meinholz commented that they are pursuing a municipal infraction against a resident whose dog has been getting loose.

 

Mayor Stone addressed a letter that was received regarding snow removal on 2nd Street SW and noted that he contacted the resident to inform him the City does not maintain the sidewalk in front of private property.

The Mayor announced that this was the time and place for the public hearing on amending the current budget for the City of Waukon for the Fiscal Year Ending June 30, 2023.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

 

Moved by: Wiedner | Seconded by: Johnson

To approve amending the current budget for the City of Waukon for the Fiscal Year Ending June 30, 2023.

Yes: Johnson, Hatlan, Wiedner | Absent: Lydon, Sires | No: 0

The Mayor declared the resolution passed. The Clerk assigned number 22-205 to the resolution.

 

Moved by: Wiedner | Seconded by: Johnson

To approve 28E Agreement with Veteran’s Memorial Hospital and Townships regarding funding Ambulances for Waukon Ambulance District.

Yes: Johnson, Hatlan, Wiedner | Absent: Lydon, Sires | No: 0

The Mayor declared the resolution passed. The Clerk assigned number 22-206 to the resolution.

 

Moved by: Wiedner | Seconded by: Johnson

To approve the 1st reading of the ordinance amending the code of ordinances by changing commercial meter information and adding shutoff procedure for residential meter replacement.

Yes: Johnson, Hatlan, Wiedner | Absent: Lydon, Sires | No: 0

The Mayor declared the motion carried.

 

Moved by: Wiedner | Seconded by: Johnson

To approve the 1st reading of the ordinance amending the code of ordinances by changing the beginning time of regular City Council Meetings.

Yes: Johnson, Hatlan, Wiedner | Absent: Lydon, Sires | No: 0

The Mayor declared the motion carried.

 

City Clerk Snitker discussed the Northeast Iowa Regional Housing Trust Fund program and contribution request received with Boden noting funding is available in the Economic Development fund.

Moved by: Hatlan | Seconded by: Wiedner

To approve a match contribution of $10,000 to the Northeast Iowa Regional Housing Trust Fund program.

Yes: 3 | Absent: 2 | No: 0

The Mayor declared the motion carried.

 

Boden asked for direction on the Cost-of-Living Adjustment for FY ’24.

Moved by: Johnson | Seconded by: Hatlan

To approve the City to move forward with calculating a 3% Cost-of-Living Increase City-wide with Council to confirm percentage at a later date.

Yes: 3 | Absent: 2 | No: 0

The Mayor declared the motion carried.

 

Stone discussed that he would like any city business to go through City Clerk as long as it is not confidential. Council member Hatlan noted he would like further clarification and discussion on this item.

Moved by: Wiedner

To approved any City business to go through the City Clerk as long as it’s not confidential information.

The Mayor declared the motion died for lack of a second.

 

Moved by: Hatlan | Seconded by: Johnson

To approve the amended minimum assessment agreement for 12 W. Main St.

Yes: 3 | Absent: 2 | No: 0

The Mayor declared the motion carried.

 

Moved by: Wiedner | Seconded by: Hatlan

To adjourn.

Yes: 3 | Absent: 2 | No: 0

The Mayor declared the motion carried.

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