April 4, 2022 City Council Minutes

COUNCIL ROOM

The Waukon City Council met in regular session on April 4, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pat Stone presided. Council members present: Andy Sires, Kevin Johnson, John Lydon and Steve Wiedner. Council members absent: Arvid Hatlan. Others present: City Manager Gary Boden; Police Chief Paul Wagner; Park, Recreation & Wellness Director Jeremy Strub; Water & Sewer Superintendent Jim Cooper; Street Superintendent Keith Burrett; City Attorney Jeff Swartz; Standard- Joe Moses; Fehr Graham – Lyle Tekippe; and citizens.

The Mayor called the meeting to order.
Moved by: Lydon | Seconded by: Wiedner
To approve the consent agenda.

  • Agenda
  • Minutes of March 21, 2022 regular session
  • Approval of Board of Adjustment Variance Request Approval – 508 West St. SW
  • Approval of Approval of Class B Native Wine Permit (WBN) for Hartig Drug Company dba Hartig Drug Store 12, 21 West Main Street.
  • Resolution – Agreeing to close the extension of Highway Allamakee St. from Allamakee County Courthouse South on Allamakee traveling across to Main St. to Spring Ave. to Rossville Rd. to Oakland Cemetery for the Period beginning at 9:30 AM and ending at 11:00 AM on May 30, 2022 for the Memorial Day Parade.  The Clerk assigned number 22-39 to the resolution.
  • Resolution – Establishing the City Hall Roof & Repairs Fund. The Clerk assigned number 22-40 to the resolution.
  • Resolution – Agreeing to the transfer of $53,260.61 from the Sewer Revenue Fund to the Sewer Revenue Bond Sinking Fund for the principal/interest payment on the Sewer Revenue Bond, Series 2019 ($43,598.13) and Series 2021-$1M ($5,124.36) and Series 2021-$750K ($4,538.12). The Clerk assigned number 22-41.
  • Resolution – Agreeing to the transfer of $10,880.72 from the Wellness Center Operating Fund to the General Fund for the Wellness Center employee share – reimbursement for March, 2022 payroll salaries. The Clerk assigned number 22-42 to the resolution.
  • Resolution – Approving Depositories of City Funds. The Clerk assigned number 22-43 to the resolution.
  • Resolution – Establishing the Music in the Park Fund. The Clerk assigned number 22-44 to the resolution.
  • Resolution – Establishing the YSF Football Fund. The Clerk assigned number 22-45 to the resolution.
  • Resolution – Agreeing to the transfer of $9,600 from the General Fund to the CDBG Housing Rehab Fund for contract costs and temporary relocation voucher for Owner-occupied Housing Rehabilitation Program, with the understanding that, when reimbursements are received through the Community Development Block Grant the amount will be paid back to the general fund. The Clerk assigned number 22-46 to the resolution.
  • Resolution – Agreeing to the transfer of $103,000 from the West Side Development Sub fund to the Pladsen Property Project Fund to fund the Pladsen Property Project. The Clerk assigned number 22-47 to the resolution.
  • Resolution – Agreeing to the transfer of $50,000 from the water fund and $50,000 from the Sewer Fund to the Capital Project Fund-Electric Water Meters for a total of $100,000 for the Electric water Meters Project. The Clerk assigned number 22-48 to the resolution.
  • Resolution – Waiving the Right to Review Stortz Farm Partnership Subdivision Plat. The Clerk assigned number 22-49 to the resolution.
  • Approval of Pay Request #1 to The Restyling Specialists in the amount of $10,800 – Housing CDBG Briemon Project
  • Approval of Relocation Pay Request to Nikki/William Briemon for $800 – Housing CDBG Briemon Project
  • Approval of Claims

Yes: Wiedner, Johnson, Sires, Lydon | Absent: Hatlan | No:  0

The Mayor declared the motion carried.

Mayor Pat Stone read the proclamation setting April, 2022 as Sexual Assault Awareness Month.

Under Public Comments: none

Under Department Reports: Water & Sewer Superintendent Jim Cooper briefed there was a water main break on 11th St. NW last Friday that we should look at replacing in the future.  He also noted they passed their yearly toxicity test. Park, Rec & Wellness Director Jeremy Strub mentioned the soccer program will be starting next week, they hope to be able to turn the water on to the bathrooms in the park in a few weeks and they have a lifeguarding class in May for a few to get certified. Police Chief Paul Wagner noted that Luke went to a trauma and sexual assault training that will result in some changes being made to their policy. Street Superintendent Keith Burrett noted they were approached about burning the retention pond and they will start patching streets once the temperatures go up.

City Clerk Snitker noted that her and Allamakee Economic Development Director Val Reinke attended a RAGBRAI training on Saturday and discussed some of the information that was gone over. She also mentioned there will be a group conducting a pre-ride through town in June where we can discuss our plans with them regarding the day the riders come through town in July.

City Attorney Swartz noted they have hired another attorney in their office to hopefully be licensed by the end of April who will also assist with City work.

City Manager Boden mentioned he is looking for reproduction of maps for the town hall meeting and will provide more information in two weeks regarding the meeting. He also feels these might be a two-part session.

The Mayor noted he received positive feedback from community members regarding the city holding a town hall meeting.

The Mayor announced that this was the time and place for the public hearing on proposed contract documents and estimated costs for improvements – 2022 street improvements project.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

The Mayor announced that this was the time and place for the public hearing on proposed urban renewal plan amendment.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

Moved by: Lydon | Seconded by: Johnson
To approve Urban Renewal Plan Amendment for the Southeast Urban Renewal Area.
Yes:  Johnson, Wiedner, Sires, Lydon | Absent: Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-50 to the resolution.

Lyle Tekippe with Fehr Graham presented the two bids that were received for the 2022 Street Improvements Project and provided their recommendation to move forward with the low bidder.
Moved by: Lydon | Seconded by: Wiedner
To finally approve and confirm plans, specifications and form of contract and awarding contract for 2022 street improvements project to Ethan Koehn Construction for $416,134.78.
Yes:  Johnson, Wiedner, Sires, Lydon | Absent: Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-51 to the resolution.

Moved by: Lydon | Seconded by: Wiedner
To set the date for April 18, 2022 at 7 PM for a public hearing on proposal to enter into a General Obligation Corporate Purpose Loan Agreement and to borrow money thereunder in a principal amount not to exceed $2,500,000.
Yes:  Johnson, Wiedner, Sires, Lydon | Absent: Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-52 to the resolution.

Moved by: Lydon | Seconded by: Johnson
To approve detailed plans and specifications, and ordering notice of hearing, notice to bidders, and form of contract. Public Hearing scheduled for May 2, 2022 at 7 PM.
Yes:  Johnson, Wiedner, Sires, Lydon | Absent: Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-53 to the resolution.

The council had discussion on two quotes received for the city hall lower back roof replacement.
Moved by: Lydon | Seconded by: Wiedner
To move forward with the low bid of $25,735 with Allen Roofing.
Yes: 4 | Absent: 1 | No: 0
The Mayor declared the motion carried.

Discussion on Insurance Renewal will occur at the next meeting.
No action taken.

Moved by: Lydon | Seconded by: Johnson
To approve the Urban WQI Project Grant Contract.
Yes: 4 | Absent: 1 | No: 0
The Mayor declared the motion carried.

City Manager Boden discussed the Development and Purchase Agreement for Lot 4 in the Pladsen Addition.
Moved by: Lydon | Seconded by: Sires
To approve the development agreement and the purchase of Lot 4 for a total of $103,000.
Yes: 4 | Absent: 1 | No: 0
The Mayor declared the motion carried.

Water & Sewer Superintendent Cooper mentioned they got a couple of estimates for a submersible pump and the lower estimate is adequate for their needs.
Moved by: Lydon | Seconded by: Johnson
To approve the estimate from Electric Pump of $13,009 for a Barnes 4” submersible pump.
Yes: 4 | Absent: 1 | No: 0
The Mayor declared the motion carried.

Water & Sewer Superintendent Cooper discussed the water meter project quote included in the packet and mentioned the final project cost will be higher depending on how installation goes.
Moved by: Lydon | Seconded by: Wiedner
To approve the Metering & Technology Solutions Badger Meter estimate of $508,122.04 and table the Hydrocorp Contract until next meeting to verify software cost and see if we can lock in contract prices for 5 or 10 years at a flat rate fee.
Yes: 4 | Absent: 1 | No: 0
The Mayor declared the motion carried.

Moved by: Wiedner | Seconded by: Sires
To adjourn.
Yes:  4 | Absent: 1 | No:  0
The Mayor declared the motion carried.

Payment of Claims PDF
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