April 18, 2022 City Council Minutes

COUNCIL ROOM

The Waukon City Council met in regular session on April 18, 2022 at 7:00 P.M. in the council room of City Hall, 101 Allamakee Street and via Zoom technology. Mayor Pat Stone presided. Council members present: Andy Sires, Kevin Johnson, John Lydon, Arvid Hatlan and Steve Wiedner. Council members absent: None. Others present: City Manager Gary Boden; Police Chief Paul Wagner; Park, Recreation & Wellness Director Jeremy Strub; Water & Sewer Superintendent Jim Cooper; Street Superintendent Keith Burrett; City Attorney Jeff Swartz; Standard- Joe Moses; Fehr Graham – Lyle Tekippe & Sam Ertl; Dave Martin – Waukon Area Fire District and citizens.

The Mayor called the meeting to order. He requested to rotate line item 7f closed session regarding real estate with 7e closed session regarding litigation.
Moved by: Lydon | Seconded by: Wiedner
To approve the consent agenda.

  • Agenda
  • Minutes of April 4, 2022 regular session
  • Approval of Hydro Corp Contract for $175,875 for Water Meter Project
  • Approval of Auditing Services with Hacker Nelson for FYE June 30, 2022 – June 30, 2024
  • Approval to elect standard allowance on ARPA funds application
  • Approval of Class C Liquor License (LC) (Commercial) with Catering Privilege, Outdoor Service, and Sunday Sales for Green Valley Getaway LLC dba Green Valley Getaway, 78 16th Ave NW.
  • Approval of Class C Native Wine Permit (WCN) with Outdoor Service and Sunday Sales for WW Homestead Dairy, LLC dba WW Homestead Dairy LLC 850 Rossville Rd.
  • Resolution – Agreeing to the transfer of $3,881.50 from the WWTP Construction Fund to the Sewer Plant Improvement Fund for engineering costs for the Waste Water Treatment Plant Project.  The Clerk assigned number 22-54 to the resolution.
  • Resolution – Agreeing to the transfer of $4,000 from the Sewer Fund to the Water Resource Restoration Fund for engineering costs for the Water Resource Restoration Sponsored Project, with the understanding that, when reimbursements are received through the Clean Water State Revolving Fund the amount will be paid back to the Sewer Fund. The Clerk assigned number 22-55 to the resolution.
  • Resolution – Setting date for public hearing amending the current budget for the City of Waukon for the Fiscal Year ending June 30, 2022. The Clerk assigned number 22-56 to the resolution.
  • Resolution – Agreeing to authorize the Director of the Wellness Center to pay claims for all expenses for Music in the Park Fund and YSF Football Fund prior to City Council approval to simplify payment to performers and officials/referees. The City Council will formally approve the payments at their next regularly scheduled monthly meetings. The Clerk assigned number 22-57 to the resolution.
  • Resolution – Waiving the right to review Lyle H. Dee Estate Subdivision Plat. The Clerk assigned number 22-58 to the resolution.
  • Approval of Claims
  • Approval of City Clerk/Treasurer’s Report – March 2022

Yes: Wiedner, Johnson, Sires, Lydon, Hatlan | No:  0
The Mayor declared the motion carried.

Under Public Comments: none

Under Department Reports: Water & Sewer Superintendent Jim Cooper briefed they will be flushing hydrants the first week of May. Park, Rec & Wellness Director Jeremy Strub mentioned the pool might be open with a limited schedule due to shortage on lifeguards he also noted that bands have been committed for most of the music in the park dates. Police Chief Paul Wagner noted that Luke is at a 2nd week of training regarding Narcotic Enforcement and that at the next meeting he will be discussing a taser contract. Street Superintendent Keith Burrett noted they hope to start patching and crack filling when the weather warms up.

City Attorney Swartz noted they have an attorney who joined the firm and want to have him approved by the council as an assistant city attorney.

City Manager Boden discussed someone reaching out to him regarding purchasing the city airport hangar and that the city will put it out to bid.  City Clerk Snitker briefed that she met with Waukon Chamber of Commerce Director Laurie Adrian last week regarding RAGBRAI and that their board will be meeting this week to discuss committees.

The Mayor noted he received a phone call from someone interested in bidding the dirt work at the Pladsen Addition.

The Mayor announced that this was the time and place for the public hearing on proposal to enter into a General Obligation Corporate Purpose Loan Agreement.  The Clerk announced there were no oral or written comments received.  The Mayor declared the hearing closed.

City Manager Boden discussed the Debt Levy Resources.
Moved by: Lydon | Seconded by: Wiedner
To approve taking additional action on proposal to enter into a General Obligation Corporate Purpose Loan Agreement, authorizing the use of a Term Sheet, and setting date for private placement of a General Obligation Corporate Purpose Note.
Yes: Johnson, Wiedner, Sires, Lydon, Hatlan | No:  0
The Mayor declared the resolution passed. The Clerk assigned number 22-59 to the resolution.

Lyle Tekippe and Sam Ertl with Fehr Graham discussed their services agreement for the Storm Sewer Improvements Project and the 4th Street NW Project.
Moved by: Lydon | Seconded by: Johnson
To approve the Agreement for Services with Fehr Graham for the 1st St. NW to 1st Ave. NW Storm Sewer Improvements Project and the 4th St. NW Improvements Project.
Yes: 5 | No:  0
The Mayor declared the motion carried.

Waukon Area Fire District Chief Dave Martin discussed the purchase of a fire truck stating that Engine 2 is a 1999 and it is up for replacement in 2024, and that it can take two years for delivery of a fire truck. If approved, the City and rural would each need to provide a down payment of $155,095.50 with the total truck cost to be $666,190. If we wait until after May 1st to purchase, the total cost will go up 7%. Fire board approved the purchase pending the City approval. The remainder of cost, $177,999.50 for both City and rural, is due upon delivery.
Moved by: Wiedner | Seconded by: Lydon
To approve the purchase of a fire truck.
Yes: 5 | No:  0
The Mayor declared the motion carried.

Park, Recreation & Wellness Director Strub discussed a program with John Deere that would allow them to trade out a lawnmower every year for $1,500. The price will be set for three years. In order to participate we would need to trade the two oldest lawn mowers the first year, which would be a total of $12,500, and then each year after that we could get a new lawnmower.
Moved by: Lydon | Seconded by: Sires
To approve the quote from Waukon Implement for the trade in of two lawnmowers at $12,500 and then enter into the replacement program.
Yes: 5 | No: 0
The Mayor declared the motion carried.

City Manager Boden discussed the plaza and council’s thoughts on re-designing it.
Moved by: Lydon | Seconded by: Johnson
To give direction to Boden to look into design options for the plaza.
Yes: 5 | No: 0
The Mayor declared the motion carried.

Moved by: Lydon | Seconded by: Hatlan
To enter into closed session per Iowa Code Chapter 21.5 (1)(j) to discuss the purchase or sale of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property or reduce the price the governmental body would receive for that property.
Yes: Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0
The Mayor declared the motion carried.  Roll call was taken: Sires, Johnson, Wiedner, Hatlan, Lydon

Moved by: Lydon | Seconded by: Sires
To exit closed session
Yes: Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0
The Mayor declared the motion carried.

Moved by:  Lydon | Seconded by: Sires
To enter into open session.
Yes: Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0
The Mayor declared the motion carried.

Moved by: Hatlan | Seconded by: Lydon
To enter into closed session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation- exempt from Iowa open meeting law by Iowa Code Chapter 21.5 (1) (c)
Yes: Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0
The Mayor declared the motion carried.  Roll call was taken: Sires, Johnson, Wiedner, Hatlan, Lydon

Moved by: Lydon | Seconded by: Hatlan
To exit closed session
Yes: Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0
The Mayor declared the motion carried.

Moved by: Lydon | Seconded by: Hatlan
To enter into open session.
Yes: Johnson, Wiedner, Sires, Hatlan, Lydon | No:  0
The Mayor declared the motion carried.  No action following closed session.

Moved by: Wiedner | Seconded by: Sires
To adjourn.
Yes: 5 | No:  0
The Mayor declared the motion carried.

Payment of Claims PDF
City Council 2022 Minutes
All Meetings & Minutes